Paper-Based Documents Vs Document Imaging An office worker maintains an average one file cabinet or the equivalent of 15,000-20,000 pieces of paper and spends between 30 minutes to 2 hours searching for documents per day. 400 hours a year per employee. 3 to 5% of all documents are misfiled or lost. Average cost to recreate a lost document is $200. The four-drawer file cabinet maintenance cost is between $1,500 and $4,000 per year. (Including employee hours involved in maintaining paper files). Cost of a file cabinet is $200 to $500 per cabinet. Each file cabinet uses 10 square feet of office space. An average executive spends up to 3 hours per week searching for files. Clerical staff spends another 5 hours searching for the same information. Information compiled from various research firms (including Association for Image and Information Management). Typical Costs

Application: 100,000 documents @ 5 pages each 500,000 pages of documents. (Approx. 30 file cabinets)

Paper Based System 1) Annual maintenance of 30 file cabinets in employee hours = $45,000 to $120,000. 3) Cost of cabinets @ $400 each = $12,000.00 2) Annual office space cost @ $1.75/foot per month = $6,300.00 5) Minimum total cost to company = $63,300 to $138,300 Annually Other Costs - * Cost to recreate lost documents * Photocopying of Documents * Mailing * Telephone * Lost Productivity * Disaster Preparedness Document Imaging and Management System 1) Outsourcing Cost to Image Documents with 3 index fields and archive to CD-ROM (Approx. $.13/Page) = $65,000 2) 100 CD Jukebox on Network = $12,000 3) Return of Investment in 7 to 12 months, or less. 4) Thereafter, substantial ongoing benefit. Information compiled from various research firms (including Association for Image and Information Management).